Making Trade-Offs to Keep an Event Running

Yesterday saw another edition of Hotchpotch Presents… on Zoom. We had a marvellous time, and with a relatively small group, so it felt more intimate.

This format is based upon the in-person writers’ open-mike night I would otherwise run, simply called Hotchpotch, with the difference that the line-up is decided in advance, rather than improvised on the night. In my own experience, our free-and-easy vibe has worked in person, but it’s proved necessary to have an established running order for our online events.

This format has evolved over the last 15 months as a result of the trade-offs we’ve had to consider.

Hotchpotch Presents… currently happens once a quarter. What’s great is that it always evokes a colloborative spirit, shown last night when audience members volunteered to perform in place of absent readers. On the other side of the coin, these events are also more difficult to arrange, and I know some members avoid chatting online outside of work as they do it so often during the day.

In the other months, we use YouTube, where – by contrast – members can submit in their own time with less pressure to perform, and it’s far easier to compile a playlist than to control a gathering. However, you also lose that community spirit.

All being well with the easing of restrictions, the plan is to hold the next Hotchpotch as a live event over the next few months. Failing that, we’ll revert to Presents… as a plan B in September.

But that easing also brings its trade-offs. Members have become accustomed to being able to view the event without having to physcially be in Dundee, which is ideal for those unable to travel or navigate the stairs down to the pub basement.

But one question is: the pub is traditionally a self-enclosed space, so will other members be willing to read if strangers are listening over the Internet? Even if we do it that way, will the technical side become needlessly complicated?

However, one factor will help in the decision-making process. I like to keep a ‘cabinet office’ of trusted members who can offer advire. We have a group chat that currently contains 18 regulars.

Since any decisions made about the group will also affect their experience, I know that if we can come to a consensus about a given issue, then it’s probably the right path to take.

Almost a Live Show

Regular readers will know that I run an open-mike evening called Hotchpotch, where members can come along either to read a poem or simply to listen to others. However, we haven’t been able to run in its classic form since March because of restrictions on live events.

So far, we’ve been using YouTube as a substitute, and posting members’ readings to our channel. However, we’re holding a one-off event called Hotchpotch Presents… next week.

For this, we’re moving to Zoom, and the most notable difference is that the line-up is advertised in advance, not comprised of those who turn up on the night. We have 11 performers ready to perform seven minutes each, and they’ll be introducing each other to keep the flow.

We have experience of this format before, having trialled it as a live show in April 2019 at the Rep theatre in Dundee. There was quite the vibe that night, and I do hope we’re able to channel for this second airing of Hotchpotch Presents… on Monday 19 October.