Four, But Not of a Kind

I’m a member of at least four literary groups. I would normally have perhaps two in one week, or have to miss one because another takes precedence. But in a rare alignment last week, they occurred in sequence from Monday to Thursday.

On the surface, it might seem unnecessary to be in so many groups, but each one has its own distinct character and role. I also run the first two groups, while the other two are held by others. Here’s a brief rundown of what happens.


Monday: Hotchpotch

Of all my groups, this is probably the one I talk about most as it’s open to the public, while the rest have a semi-closed membership. Once a month on a Monday, we provide a space for writers to showcase their work in an open-mike format. There’s a strong ethos of no judgement and no criticism, so members are never given a hard time even if they make a mistake or if their work is rather political.

Tuesday: National Novel Writing Month

Although National Novel Writing Month officially only takes place during November, our region has continued to meet up in a pub every week for the past three or four years. We work on our own projects and have a lot of banter, although it’s not specifically for feedback. We’re gearing up for November by providing extra meet-ups and more encouragement for participants.

Wednesday: Table 23

Table 23 is an offshoot of our Tuesday meetings, named after the table we normally monopolise. These are held roughly every month at a member’s house. Unlike Tuesdays, each of us talk through our current writing project and ask for feedback about how it might be improved or about how to solve a particular plot problem.

Thursday: Wyverns

Wyverns is a group exclusively for poetry, formed when the local university stopped providing a suitable evening class. The members write a poem to a theme each month, and it receives constructive feedback from the others. We’re also working on our second pamphlet; our first was about Frankenstein, while this one is themed around the River Tay.


It can be hectic keeping up with all these groups, but it’s so rewarding to have this support from other writers that it’s definitely worth the effort.

Crossed Wires

Last week, I made a fool of myself in front of 150 e-mail recipients. I was sending out details of the next meeting of Hotchpotch, an open-mike night for writers. I normally update the previous e-mail with the latest details, but I’d forgotten to change the subject line. I therefore followed it up with a correction.

The most annoying part of this affair is that I use a Gmail extension to cancel the sending of an e-mail as long as I hit Undo within 30 seconds. However, it has encouraged me to become more vigilant with future updates. Aside from this incident, here are some of the lessons I’ve learned when communicating with writing group members.

E-mail

It’s important to exercise privacy when using e-mail. The addresses of the recipients should be typed in the Bcc box, not To or Cc, so each member will only see their own address on receipt. It’s worthwhile including your own e-mail address on the distribution list to check whether it’s formatted in the same way you intended.

Recipients should also be given the option to unsubscribe from updates. Whenever a Hotchpotch e-mail is sent, there is a signature at the bottom telling people to let us know if they want to unsubscribe.

The other mailing list I maintain is for the Dundee & Angus region of National Novel Writing Month (NaNoWriMo). This is done differently, as e-mails are composed using their website and the Unsubscribe function is added automatically before the message enters members’ inboxes.

This is my NaNoWriMo phone
This is my NaNoWriMo phone

Facebook

Whenever Hotchpotch and NaNoWriMo e-mails are sent, their respective Facebook pages are updated at the same time with the same information to reach as many people as possible. The Hotchpotch page is open to the public since anyone can come along, whereas the NaNoWriMo page has its access restricted to members only.

One great advantage of the Facebook page for Hotchpotch is that we can tag and promote other events, which notifies that page owner, who can then share our event with their audience. I also share our updates on two other arts pages.

Other methods

Hotchpotch has an active Twitter account. Whenever an e-mail is sent, the date and time are given, followed by a link to the Facebook post. Our updates are occasionally shared by others, while prospective attendees can ask us questions.

Although NaNoWriMo itself has a Twitter presence, our region does not; again, this is because our bulletins are open only to members.¬†However, I do carry a cheap phone with a budget SIM card if our members need to speak to us urgently. In practice, the only time I’ve needed it so far is when the battery on my own phone ran flat.

Frequency of updates

It’s a good idea not to fill people’s inboxes with the same message every day. In my experience, people who are overloaded will permanently unsubscribe or unfollow. It’s different, of course, if the recipient has signed up a daily writing prompt or suchlike.

For NaNoWriMo, once a week is the usual pattern, reflecting our weekly meetings. The next monthly Hotchpotch meeting is usually announced a few days after the previous one, with a reminder around two weeks later. And next time I send one, I’ll be double-checking that subject line.